We Are Hiring!

Volunteer Coordinator

Word Vancouver is the largest free literary festival in Western Canada. We aim to foster the joy of the written word and to inspire creativity by bringing together readers and writers from all backgrounds. Join our team as the new Volunteer Coordinator if you enjoy working with a small team, collaborating in a festival environment and love literature!

Job brief

We are looking for a Volunteer Coordinator to recruit and manage volunteers for our 2025 festival at UBC Robson Square. You will be responsible for allocating responsibilities and retaining the best people.

This position requires a confident leader. You should know how to distinguish talent as well as motivate and inspire your team of volunteers. You must possess excellent organizational skills and the ability to communicate with people from diverse backgrounds and experiences. You are a people person, you enjoy working with people, you recognize people’s strengths and can identify ways to help them improve.

We are a small team and you will be working closely with everyone to ensure the festival will run smoothly from beginning to end. You will report and work directly with our Executive Director to make sure this all happens in a timely manner.

Responsibilities

● Source and recruit volunteers through various techniques (databases, e-mail, social

media etc.)

● Collect information on availabilities and skills

● Arrange for appropriate training when needed

● Produce schedules for everyday activities

● Assign responsibilities to the right people for special events

● Coordinate teams of volunteers for large-scale actions

● Communicate frequently with volunteers to ensure they are satisfied and well-placed

● Disseminate information for upcoming actions and events

● Keep detailed records of volunteers’ information and assignments

● Ensure the purpose of the organization and its actions is clearly communicated

Requirements

● Proven experience as operations director or similar position

● Experience in volunteering locally and/or internationally

● Experience in recruiting through various channels

● Working knowledge of databases and MS Office (especially Excel)

● Able to communicate effectively with diverse people

● Excellent organizational and team coordination abilities

● A pleasant, outgoing personality

● Part time position begins June 15- September 30th Flat rate $2500

● Paid June $500 July $500 August $500 September 30th $1,000

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Please send your cover letter and resume to wordvancouverinfo@gmail.com